Office Administrator
Permanent Opportunity
5 days a week - Monday to Friday
Darwin Based Position
About the Role
We are currently seeking an Office Administrator to support the Director Administration & Management Systems in all administration matters and report directly to them, support the Accountant in all financial and HR administration, ensure the office runs smoothly by managing the office facilities, reception, accounting and bookkeeping, HR and payroll & provide administration support to all Office and Site staff where required
What you will be doing:
DAILY
Manage emails and correspondence
Collect / receive mail, distribute, action and file
Reception
Collate supplier invoices, data entry to MYOB and process payments
Prepare customer invoices, data entry to MYOB
Maintain and purchase office supplies including stationery
Maintain Key Register
Maintain Assets Register
Maintain register for chemicals and related safety data sheets for Grosvenor site (head office)
Maintain employee list inclusive of current licenses and training records
Maintain employee and contractor training register
Organise travel and accommodation bookings as required and update the specific jobs Travel Calendar and the Accommodation Register
Manage IT requirements including hardware, user licences and problem reporting
Filing electronic and hard copy records as required
Assist Director Administration & Management Systems, Director Construction, Contract Administrator, Project Administrator, Project Coordinator/HSEQ where required
WEEKLY
Process payroll and prepare related reports
Update Portable Long Service Leave spreadsheet for reporting to NT Build
Maintain vehicle and mobile plant register and registration and insurance requirements
Update project indigenous employment report where required
Process EFT payments on Thursday for the following week
Update Timesheet records for Full-Time employees, Paysheets for Salary employees
FORTNIGHTLY
Maintain first aid kit supplies for Grosvenor site
MONTHLY
Bank account and Credit Card Reconciliations and month end reports as required
Update Wages, Super, PAYG & Payroll Tax Reconciliation with payroll data
Superannuation reconciliation and lodgement
Payroll Tax reconciliation and lodgement
Credit Control debtor statements and follow up outstanding debtors
Creditor Statement Reconciliation and EOM Payments
Completion of Fuel Tax Credits register for monthly purchases
BI ANNUALLY
NT Build Return Lodgement Advice completion and reporting
AD HOC & ANNUALLY
Completion of subcontractor trade contracts
Assist with preparation of tenders
Small Jobs preparation of quotations for Clients and update Quotation register
Small Jobs follow up on progress claims (Sales Invoices) to be generated on completion of job
Small Jobs update the register with accounting information from Sales Invoices
Maintain employee induction package
Compilation of employee employment contracts and associated backup documentation
Maintain new employee records and employee terminations inclusive of ATO and superannuation requirements
Lodgement of company registrations, submit applications for credit accounts
Assist with end of year accounts and ATO reporting
Archive electronic and hard copy records
Standard Forms maintenance and implementation
Data Directory folder management and maintenance
What you will need:
Minimum of 3 years experience in office and financial administration
Time Management, organisational and planning skills and the ability to multi-task and prioritise
Sound knowledge of accounting, payroll and administration including relevant legislations, and Modern Awards relating to the Building Industry
Excellent written and verbal communication skills
High level of accuracy and attention to detail and the ability to perform under pressure and to execute assigned tasks in a timely manner
The ability to show initiative
High level of computer literacy including Microsoft Office (Word, Excel, Outlook) and MYOB
Job Reference Number: 7467J202163
How to Apply:
Click on the Apply button or for more information please contact:
WorkPac Professional Principal Consultant: Alanna Keehn, alanna.keehn@workpac.com quoting the above reference number.
About the Company
WorkPac is Australia's leading, privately owned recruitment provider to the mining, construction, engineering, oil and gas and healthcare sectors. We are proud to partner with some of the country's leading companies to deliver rewarding career opportunities. Looking after our employees is important to us. Through our my rewards platform, we offer benefits from retail rewards through to financial, health cover, insurance, superannuation services and more.
At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications
Job title: | Office Administrator |
Contract type: | Full Time |
Location: | Darwin |
Industry: | Administration Office Manager |
Job expiry: | 2021-10-19 |
Reference: | 7467J202163 |