About the Role:

WorkPac are currently seeking a Project Secretary for a full time contract with our leading global Resource and Energy Client based within West Perth. This position will start as a 12 monthcontractwith view for extensionfor the right candidate.

Key Responsibilities:

• Provide secretarial and organizational support to the Project / Client Management as required

• Guarantee general secretarial duties and an efficient service to the Project/Client Team

• SAP requisitions, WO, POs, SES etc.

• Meeting Room booking System, occasionally attend to meetings, taking notes and minutes

• and write reports.

• White Collar training, Travel and Accommodation Booking

• Management and ordering of office stationery and office supplies

• Management of sitting plans and desk moves.

• Process project, travel, visa, site permits expenses, if required

• MyPass management for PMT and subcontractors

• Organizing client townhalls including catering

• Maintenance and reporting of office & project/Company Organization Charts

• Management of office COVID requirements (signing in, declarations)

• Policy around working hours and after-hours access.

• Management of stand desks related requests e.g., new chairs, stand desk)

• Management of cleaning contractor and making sure things are cleaned.

• Ensure efficiency, effectiveness and cost control of general services, contract definition and

• supplier control.

• Ensure efficiency, effectiveness and cost control of general services, contract definition and

• supplier control.

• Management of Client Desk and Request

• Daily update of SIDAC

• Receive and screen telephone calls and/or visitors.

• Draft incoming and outgoing correspondence, compose and type letters and actions e-mails.

• Organize archives and file correspondence and documentation (paper and electronic), also

• using integrated systems and applications if required.

• Support the preparation of reports and presentations using appropriate software.

• Executes clerical activities according to requirements.

• Support in preparing reports and data analysis.

Key Requirements:

• 3 to 4 years experience.

• SAP system knowledge (must)

• Formatting (must)

• Ability to communicate effectively with all levels of the project: internal/external

• Team Player

• Hands-on approach

• Ability to manage agenda, arrange meetings, venues and catering requirements

• Ensure good internal communication between manager and team members

Job Reference Number: 7469J20233612

How to Apply:

Click on the Apply button or for more information please contact your WorkPac Recruitment Co-Ordinator: Rebecca Ross on (02) 4927 7766 or via email at rebecca.ross@workpac.com quoting the above reference number.

About WorkPac:

WorkPac is Australia's leading, privately owned recruitment provider to the mining, construction, engineering, light industrial and healthcare sectors. We are proud to partner with some of the countries leading companies to deliver rewarding permanent, contract, temporary and traineeship recruitment opportunities.

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.